The Accounts Payable Specialist is responsible for accurate and timely processing of vendor invoices and payments while maintaining strong internal controls. This role partners with purchasing, operations, and accounting to ensure proper coding, approvals, and reconciliation of payables.
Process full-cycle accounts payable including invoice entry, matching, and payment processing
Perform two- and three-way matching with purchase orders and receiving documentation
Maintain vendor records including setup, updates, and W-9 compliance
Prepare and process weekly and monthly payment runs
Reconcile vendor statements and resolve discrepancies in a timely manner
Ensure invoices are properly coded to the general ledger and cost centers
Support month-end close by reconciling AP aging and accruals
Respond to internal and vendor inquiries regarding invoice status and payments
Assist with audits by providing AP documentation and support
Identify opportunities for process improvement and efficiency
Proven experience in an accounts payable role
Strong understanding of AP processes and internal controls
Experience with ERP or AP systems
Proficiency in Microsoft Excel
High-volume invoice processing environment
Experience with purchase order-based AP
Exposure to multi-entity or multi-location organizations
Compensation: $60,000-70,000
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